My suggestion is always to make an A list, B list and C list. A list of course being family and important people that must be invited to attend, B list being friends and acquaintances that you would love to attend, and C list being people such as co-workers, parent's friends or distant friends who you would like to attend but could be cut if need be without diminishing the day. (You don't need to share this list with folks, just your expected guest count number - just keep your lists in your planning binder or in a spreadsheet on your computer).
If you find yourself over budget, the quickest way to remedy that is to trim down the guest list. Each guest eliminated cuts back on appetizers, meals, beverages, place settings, favors, stationery, cake, desserts, chair cover & sash, or any other items you may have reserved for your day. Cut an entire table and the savings multiply further. If you get into budget trouble, approach the C list and see what kind of cuts you can make to save.
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